Our Day of Coordination Package provides:

 

Planning and Preparation

  • Unlimited phone, e-mail and text communication as needed.
  • Up to six hours of in-person consultations leading up to the event.
  • General assistance on planning the timeline of the event and all of the organizational forms and spreadsheets that goes along with it.

Vendor Coordination

  • Provide venue rules and restrictions to all vendors.
  • Create vendor list with contact information, setup and strike times and provide it to all necessary parties.
  • Distribute loading instructions and site map as needed.

Rehearsal Coordination

  • Up to eight hours of coordination and management of event, typically this is spread out through two hours of preparation, five hours of the event itself and an hour of clean-up/post event work.
  • Orchestration and direction of the processional, ceremony and recessional.
  • Retrieval of all personal and relevant items for ceremony and reception such as place cards, guest book, unity candle, toasting glasses, favors, knife and server set, etc.

Wedding Day Coordination

  • Ceremony and reception coordination by wedding coordinator and assistant coordinator for up to 10 hours. Typically 2 to 3 hours of preparation, 6 hours of the event and 1 hour of clean-up.
  • Oversee all vendor commitments and responsibilities.
  • Coordinate wedding program with master of ceremony and music.
  • Inform wedding party as to what is required, and then keep them on task and on schedule.
  • Assist in the seating of guests in the appropriate places.
  • Oversee set-up, layout and design of cocktail hour and reception.
  • Make certain all tables are set correctly for décor and number of place setting per seating plan.
  • Ensure cocktails and hors d’oeuvres are ready to serve to guests on arrival to reception.
  • Organize Bridal Party in correct order for their Grand Entrance introduction.
  • Coordinate reception activities with bridal party, banquet manager, photographer, music and video.
  • Orchestrate and ensure all clean-up and borrowed items are picked up by the appropriate vendors.
Our Full Service Package includes coordination from the day you say “Yes” to the day you say “I Do”.
You will receive all of the services listed in our Day of Coordination packages in addition to the following:

 

Planning and Preparation

  • Assistance on wedding theme, color and design creation reflecting your personal style and taste.
  • Assistance on how to coordinate flowers, favors, lighting décor and linens together.
  • Creating and working within a customized budget just for you.
  • Assistance with floor plan, diagrams and seating charts.
  • Easy to follow checklists for your convenience.
  • Appointment scheduling with regular reminders.
  • Assistance with engagement photo appointment.
  • Assistance with hair and make-up trial appointments.
  • Assistance with selection of wedding attire and accessories.
  • Provide guidance and information on marriage license.

 

Vendor Selection and Coordination

  • Conduct vendor searches including photographers, videographers, invitations, bands, DJ’s, musicians, entertainment, photo booth, florists, linens, lighting, chairs, transportation, officiant, cake designers, hair and makeup artists, etc.
  • Negotiate, secure and review vendor contracts as well as deposits and payments.
  • Assistance with vendor recommendation and selection, music selections,  and menu decisions.
  • Provide venue rules and restrictions to all vendors.
  • Provide final head counts to reception venue and all necessary vendors.
  • Oversee all ordering, delivery and return of all rentals.
  • Contact vendors by e-mail and phone one week prior to ensure contracted services will be carried out.
  • Contact the officiant to review ceremony and rehearsal details before the wedding day.

 

Invitations and Stationary

  • Assistance with custom invitation design, theme and color.
  • Advisement and assistance with wording and etiquette for invitation.
  • Assist with maps for ceremony and reception sites.
  • Direction ideas with programs, menu cards, table numbers, place cards and seating cards.
  • Assistance with correspondence and media announcements.

 

Guest Accommodations

  • Assist and advise on how to coordinate accommodations, car rentals, and activities for out of town guests.
  • Negotiate group room blocks for bridal party, family and guests.

 

Rehearsal Coordination

  • Provide address, date and time of rehearsal to all relevant parties.
  • Collection of all final disbursements and gratuities for vendors in separate sealed envelopes.

Something borrowed also provides extra services to help ensure that your wedding goes by smoothly.

Hourly Consultation Sessions
Budgeting Sessions
Invitation Design and Printing
Photography Service
Officiant Service
Location Search
Honeymoon Arrangements

 

Something Borrowed ensures all events are memorable experiences for not only you but your guests which is why we offer customizable items to make your event stand out from the rest. We can satisfy the tastes of the fashonista to the cute and quirky with our one of a kind…

 

Place Cards
Table Cards
Centerpieces (Non-Floral)
Design Pieces: Photographs, knick knacks, etc.
Bride and Groom Signs
Blown up Seating Charts

  • what people think of us!

    "She really went out of her way to make sure everything went just the way I wanted, and I am so very thankful for that!."
    - Megan Fox
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