Thank you for considering SBWE for your event planning needs!

Event Coordination Package – $2,900


Planning and Preparation

  • Unlimited phone, e-mail, and text communication as needed.
  • Up to six hours of in-person consultations leading up to the event.
  • Etiquette advisement.
  • Well-organized forms and spreadsheets are available for the planning process.
  • Easy to follow checklists for your convenience.
  • Assistance with creating a realistic timeline of the event day.

Vendor Coordination

  • Provide venue rules and restrictions to all vendors.
  • Create vendor list with contact information, setup, and strike times and provide it to all necessary parties.
  • Assistance with floor plan.
  • Distribute loading instructions and site map as needed.
  • Request and obtain copies of insurance certifications if required by the venue.
  • Contact vendors by e-mail and phone one week prior to ensure contracted services will be carried out.

Event Day Coordination

  • Coordination on the day of the event for up to eight hours each. Typically this is spread out through two-three hours of preparation, four hours of the event itself, and an hour of clean-up/post-event work.
  • Items from our legendary emergency tote and toolbox as needed.
  • Greet and direct vendors to their location and manage set-up.
  • Oversee all vendor commitments and responsibilities.
  • Coordinate and orchestrate the event timeline.
  • Confirm and coordinate photography making sure to get all requested shots with family and friends.
  • Oversee set-up, layout, and design of the event.
  • Make certain all tables are set correctly for décor and number of place settings per seating plan.
  • Ensure cocktails and hors d’oeuvres are ready to serve to guests on arrival to reception.
  • Coordinate reception activities with hosts,  banquet manager, photographer, music, and video.
  • Coordinate all vendors’ meals.
  • Arrange for gifts and cards to be transported to where they will be safe.
  • Orchestrate and ensure all clean-up and rental items are picked up by the appropriate vendors.

Event Coordination Packages are $2,400. Extra travel fees and expenses may apply.